Candidates and Officeholders Disclosures

2015 Financial Disclosure Deadlines

One is considered a candidate and must begin filing financial disclosures if one or more of the following occurs:

  • The individual files for candidacy;
  • The individual receives contributions or makes expenditures related to candidacy for office; or
  • The individual coordinates with any individual or entity to receive contributions or make expenditures related to candidacy for office.

Candidates for public office are required to report contributions received and expenditures made to bring about their nomination or election. The reports must be received by the Lieutenant Governor's Office by 5:00 p.m. on the due date. If a candidate fails to file the required financial disclosure reports, the Lieutenant Governor may disqualify the candidate, remove his or her name from the ballot, and impose a fine.

Local school board, county or municipal candidates will file reports will file with the County Clerk or Municipal Recorder (not with the Lieutenant Governor's office).

Please note - all candidates must file all reports regardless of whether or not they have raised or spent money. A candidate/officeholder must file a Year End disclosure report until he or she has filed a Statement of Dissolution and filed the final summary report with the Lt. Governor's Office. These steps can be completed through a candidate/officeholder's account on www.disclosures.utah.gov.

Beginning May 12, 2015, any candidate or officeholder that receives an anonymous contribution that exceeds $50 must donate that contribution to the state treasurer, a political subdivision or to a 501(c)(3) organization (H.B. 91).

In addition to specific reporting deadlines, all candidates/officeholders must report each contribution within 30 days after the contribution was received. Please note: candidates in a contested convention, primary election, or general election must report contributions within 3 days of receipt during the 30 days prior to the convention, primary or general election.

 

What happens when the report due date is on a Saturday, Sunday, or holiday?

The Election Code extends the deadline to the next business day when a due date falls on a Saturday, Sunday, or holiday (see Utah Code 20A-1-401). For example, Year End reports are due on January 10 of each year. January 10, 2016 is a Sunday; therefore, the 2015 Year End report is due on Monday, January 11, 2016.

When exactly is seven days before a convention or election date?

The Election Code states that the day of an event is not counted when calculating the number of days before the event (see Utah Code 20A-1-401). For example, if a party convention is held on Saturday, April 26, 2014, then seven days before that convention is Saturday, April 19, 2014. As explained above, since that deadline falls on a Saturday, the report is actually due on Monday, April 21, 2014 and should include contributions received and expenditures made through Wednesday, April 16, 2014.

State Office Candidates

State office candidates are those running for the office of:

  • Governor
  • Lieutenant Governor
  • Attorney General
  • State Auditor
  • State Treasurer
Type of ReportWho is required to file?Due DateWhat the report includesPenalty for failure to file report by due date
Received Contributions* All state office candidates Within 30 days* of receiving a contribution This report includes "Received Contributions" which have not been reported in any of the required reports listed below. 10% of the amount of each late contribution when it is reported within 60 days of the reporting deadline;
20% of the amount of each contribution if the candidate fails to report the contribution within 60 days of the reporting deadline
Pre-Convention All state office candidates 7 days before the party convention in a regular election year Expenditures and contributions as of 5 days before the due date.

$100 fine

Pre-Primary All state office candidates 7 days before the primary election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
September 30 All state office candidates September 30 of a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
Pre-General Election All state office candidates 7 days before the general election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
Year-End All state office candidates January 10th of every year All expenditures and contributions since the last report through December 31st. $100 fine
Final State office candidates who no longer receive or expend campaign funds and wish to close their campaign. Anytime Statement of dissolution, final summary report with a zero balance. N/A

* Candidates in a contested convention, primary election, or general election must report contributions within 3 days of receipt during the 30 days prior to the convention, primary or general election.

The deadline to pay a fine to the Lt. Governor's Office is 30 days after the day on which the fine is imposed (S.B. 137).

State Legislative Office Candidates

Legislative office candidates are those running for the office of:

  • State Senator
  • State Representative
Type of ReportWho is required to file?Due DateWhat the report includesPenalty for failure to file report by due date
Received Contributions* All legislative candidates Within 30 days* of receiving a contribution This report includes "Received Contributions" which have not been reported in any of the required reports listed below. 10% of the amount of each late contribution when it is reported within 60 days of the reporting deadline;
20% of the amount of each contribution if the candidate fails to report the contribution within 60 days of the reporting deadline
Pre-Convention All legislative candidates 7 days before the party convention in a regular election year Expenditures and contributions as of 5 days before the due date.  $100 fine
Pre-Primary All legislative candidates 7 days before the primary election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
September 30 All legislative candidates September 30 of a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
Pre-General Election All legislative candidates 7 days before the general election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine and disqualification from election
Year-End All legislative candidates January 10th of every year All expenditures and contributions since the last report through December 31st. $100 fine
Final Legislative candidates who no longer receive or expend campaign funds and wish to close their campaign. Anytime Statement of Dissolution. Final summary report with zero balance. N/A

Candidates in a contested convention, primary election, or general election must report contributions within 3 days of receipt during the 30 days prior to the convention, primary or general election.

The deadline to pay a fine to the Lt. Governor's Office is 30 days after the day on which the fine is imposed (S.B. 137).

State School Board Candidates

Type of ReportWho is required to file?Due DateWhat the report includesPenalty for failure to file report by due date
Received Contributions* All State School Board candidates Within 30 days* of receiving a contribution This report includes "Received Contributions" which have not been reported in any of the required reports listed below. 10% of the amount of each late contribution when it is reported within 60 days of the reporting deadline;
20% of the amount of each contribution if the candidate fails to report the contribution within 60 days of the reporting deadline
Spring All State School Board candidates May 15th of even numbered years All expenditures and contributions from the end of the last report to 5 days before the due date. $100 fine
Pre-Primary All State School Board candidates 7 days before the primary election in a regular election year All expenditures and contributions from the end of the last report to 5 days before the due date. $100 fine and disqualification from election
September 30 All State School Board candidates September 30 of a regular election year All expenditures and contributions from the end of the last report to 5 days before the due date. $100 fine and disqualification from election
Pre-General Election All State School Board candidates 7 days before the general election in an election year All expenditures and contributions from the end of the last report to 5 days before the due date. $100 fine and disqualification from election
Year-End All State School Board candidates January 10th of every year All expenditures and contributions since the last report through December 31st. $100 fine
Final State School Board candidates who no longer receive or expend campaign funds and wish to close their campaign Anytime Statement of Dissolution. Final summary report with zero balance. N/A

Candidates in a contested convention, primary election, or general election must report contributions within 3 days of receipt during the 30 days prior to the convention, primary or general election.

The deadline to pay a fine to the Lt. Governor's Office is 30 days after the day on which the fine is imposed (S.B. 137).

Officeholders

An officeholder who is required to file a Year End summary report both as an officeholder and as a candidate may file a single summary report as a candidate and an officeholder, provided that the combined report meets the requirements of Utah Code.

Type of ReportWho is required to file?Due DateWhat the report includesPenalty for failure to file report by due date
Pre-Convention All officeholders 7 days before the party convention in a regular election year  Expenditures and contributions as of 5 days before the due date.

$100 fine

Pre-Primary All officeholders 7 days before the primary election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
September 30 All officeholders September 30 of a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
Pre-General Election All officeholders 7 days before the general election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
Year-End All officeholders January 10th of every year All expenditures and contributions since the last report through December 31st. $100 fine
Final Former officeholders who no longer receive or expend campaign funds and wish to close their account Anytime once out of office Statement of dissolution, final summary report with a zero balance. N/A

 

How to Submit Reports Electronically
Candidates are required to file financial disclosure reports electronically by using disclosures.utah.gov.
Note: Financial Disclosure reports must be received in the Lieutenant Governor's Office by 5:00 p.m. on the due date. If a candidate fails to file the required financial disclosure reports, the candidate may be disqualified and may be subject to a fine of $100.

Contact the Lieutenant Governor's Office by email at disclosure@utah.gov or call 801-538-1041 if you have any questions.