PIC Financial Disclosures

2015 Financial Disclosure Deadlines

What is a Political Issues Committee (PIC)?

Utah Code 20A-11-101:

A political issues committee is an entity, or group of individuals or entities within or outside this state, a major purpose of which is to:

  • Solicit or receive donations from any other person, group, or entity to assist in placing a ballot proposition on the ballot, assist in keeping a ballot proposition off the ballot, or advocate that a voter refrain from voting or vote for or vote against any ballot proposition;
  • Make expenditures to expressly advocate for any person to sign or refuse to sign a ballot proposition or incorporation petition or refrain from voting, vote for, or vote against any proposed ballot proposition or an incorporation in an incorporation election; or
  • Make expenditures to assist in qualifying or placing a ballot proposition on the ballot or assist in keeping a ballot proposition off the ballot.

Political issues committee does not mean:

  • A registered political party or a party committee;
  • Any entity that provides goods or services to an individual or committee in the regular course of its business at the same price that would be provided to the general public;
  • An individual;
  • Individuals who are related and who make contributions from a joint checking account; or
  • A corporation, except a corporation a major purpose of which is to act as a political issues committee.

Political issues committee also does not mean a group of individuals who:

  • Associate together for the purpose of challenging a single ballot proposition, ordinance, or other governmental action by a county, city, town, local district, special service district, or other local political subdivision of the state;
  • Have a common liberty, property, or financial interest that is directly impacted by the ballot proposition, ordinance, or other governmental action;
  • Do not associate together for the purpose of challenging a single ballot proposition, ordinance, or other governmental action by a county, city, town, local district, special service district, or other local political subdivision of the state, via a legal entity;
  • Do not receive funds for challenging the ballot proposition, ordinance, or other governmental action from a person other than an individual in the group; and
  • Do not expend a total of more than $5,000 for the purpose of challenging a single ballot proposition, ordinance, or other governmental action by a county, city, town, local district, special service district, or other local political subdivision of the state.

To view Political Issues Committee disclosures, click here.

Any PIC that makes expenditures totaling at least $750 or receives contributions of at least $750 in a calendar year is required to file a financial disclosure report with the Lt. Governor's Office; after reaching one of these thresholds, a PIC is required to file all subsequent reports if it makes any expenditures or receives any contributions within the calendar year.

A PIC does not need to file a report if it received no contributions and made no expenditures during the reporting period.

There are no laws that restrict the amount of money PICs can spend or receive in Utah, with the exception of anonymous donations. PICs and PACs may not expend a contribution if (H.B. 91):

  • It is cash or a negotiable instrument;
  • Exceeds $50; and
  • Is from an unknown source.

Financial Disclosure Report Deadlines

Required Reports:

Type of ReportDue DateWhat the report includesPenalty for failure to file report by due date*
Pre-Convention 7 days before the party convention in a regular election year Expenditures and contributions as of 5 days before the due date.

$100 fine

Pre-Primary 7 days before the primary election in a regular election year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
September 30 September 30 of every year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
Pre-General Election 7 days before the general election of every year Expenditures and contributions since the last report as of 5 days before the due date. $100 fine 
Year-End January 10th of every year All expenditures and contributions since the last report through December 31st. $100 fine
A PIC must also report each contribution within 30 days of receiving it (Utah Code 20A-11-802).

In addition to the above reporting requirements, PICs may also be responsible for reporting in the following situations (Utah Code 20A-11-802):

  • Seven days before the date of an incorporation election, if the political issues committee has received donations or made disbursements to affect an incorporation.
  • 3 days before first public hearing (initiatives only);
  • If the PIC received or expended funds in relation to an initiative or referendum, the PIC must file a financial disclosure at the time the initiative or referendum sponsors submit the verified and certified initiative packets (as required by Utah Code 20A-7-206) or the signed and verified referendum packets (as required by Utah Code 20A-7-306).

*The deadline to pay a fine to the Lt. Governor's Office is 30 days after the day on which the fine is imposed (S.B. 137).

A PIC must submit an updated Statement of Organization by January 10 of each year until the PIC files a Statement of Dissolution at www.disclosures.utah.gov.

Information PICs Must Report (Utah Code 20A-11-802)

Contributions

PICs must report each contribution within 30 days of the contribution being received.

Any PIC that receives contributions of at least $750 in a calendar year is required to file a financial disclosure report with the Lt. Governor's Office. The report includes:

  • The date and amount of the contribution;
  • The name and address of any individual who makes a contribution to the PIC, and the amount;
  • The identification of any publicly identified class of individuals that makes a contribution to the PIC, and the amount;
  • The name and address of any reporting entity that makes a contribution to the PIC, and the amount;

Contributions received by a PIC that have a value of $50 or less need not be reported individually, but may be listed on the report as an aggregate. However, two or more contributions from the same source that have an aggregate total of more than $50 may not be reported in the aggregate, but shall be reported separately.

Expenditures

Any PIC that makes expenditures totaling at least $750 in a calendar year is required to file a financial disclosure report with the Lt. Governor's Office. When a political issues committee makes an expenditure greater than $50, it is required to disclose the:

  • Date and amount of the expenditure;
  • Name and address of each individual or entity that receives more than $50.

The following are considered political issues expenditures for reporting purposes:

  • Any payment from political issues contributions made for the purpose of influencing the approval or defeat of a ballot proposition or an incorporation petition or incorporation election;
  • A purchase, payment, distribution, loan, advance, deposit, or gift of money made for the express purpose of influencing the approval or the defeat of a ballot proposition or an incorporation petition or incorporation election;
  • An express, legally enforceable contract, promise, or agreement to make any political issues expenditure;
  • Compensation paid by the reporting entity for personal services rendered by a person without charge to a political issue committee; or
  • Goods or services provided to or for the benefit of another reporting entity at less than fair market value.

Political issues expenditure does not include:

  • Services provided without compensation by individuals volunteering a portion or all of their time on behalf of a political issues committee; or
  • Money lent to a political issues committee by a financial institution in the ordinary course of business.

Non-monetary/In-Kind Contributions or Expenditures

The PIC must report the fair market value of each non-monetary contribution or expenditure that it receives or makes.

Submitting Reports

All reports must be submitted electronically via the website disclosures.utah.gov.

Any PIC that fails to file its financial disclosure reports may be guilty of a class B misdemeanor and may be subject to a fine of $100. The Lt. Governor is required to report those who fail to file to the Attorney General.